Executive Committee
- Elected (Selected) for 2 Years Term:
- Description: The Executive Committee is elected or selected by the members of SHSPS for a two-year term. This provides stability and continuity in leadership.
- Process: Elections or selections are conducted according to Shri Humad Samaj Pragati Sangh ‘s constitution or by-laws, ensuring a democratic and transparent process.
- Additional Points: Encourage nominations from diverse backgrounds to ensure representation from various sections of the community. Establish a clear and transparent election or selection process with defined criteria for eligibility.
- Office Bearers (Promotion to the Next Post in Hierarchy):
- Description: Office bearers, including roles such as President, Vice-President, Secretary, and Treasurer, are promoted based on their performance and tenure in the organization.
- Process: Promotions are based on merit, experience, and contributions to Shri Humad Samaj Pragati Sangh . An established succession plan helps in smooth transitions.
- Additional Points: Provide leadership training and development opportunities for potential office bearers. Ensure that there is a clear path for advancement and that members are aware of the criteria for promotion.
- Committee Members (Selection Basis):
- Description: Committee members are selected based on their skills, experience, and contributions to specific areas of Shri Humad Samaj Pragati Sangh ’s activities.
- Process: Selection is typically done through a nomination process or appointment by the Executive Committee, ensuring that members with relevant expertise are chosen.
- Additional Points: Implement a transparent selection process with clear criteria. Encourage members to express interest in specific committees and consider their qualifications and previous contributions.
- Female Committee Members:
- Description: Encourage and ensure the inclusion of female members in various committees to promote gender diversity and representation.
- Process: Female members are selected based on their qualifications and contributions, with efforts to ensure gender balance in committee composition.
- Additional Points: Create specific programs or initiatives to support and empower female members. Provide training and leadership opportunities to enhance their participation in decision-making roles.
- Meetings (Discussions and Decisions) as per Agenda:
- Description: Regular meetings are held where the Executive Committee discusses and makes decisions based on a pre-set agenda. This ensures structured and efficient decision-making.
- Process: Agendas are prepared in advance and shared with members before the meeting. Minutes are recorded to document discussions and decisions.
- Additional Points: Set a regular schedule for meetings (e.g., monthly or quarterly) and ensure that meetings are well-organized and productive. Follow up on action items and decisions made during the meetings to ensure accountability.
- Project/Programs Wise Committee Meetings:
- Description: Separate meetings are held for different projects or programs to focus on specific tasks, progress, and issues related to each initiative.
- Process: Committees dedicated to particular projects or programs meet to discuss progress, address challenges, and plan next steps. Reports from these meetings are shared with the Executive Committee.
- Additional Points: Establish clear goals and timelines for each project or program. Regularly review progress and adjust plans as needed. Ensure that communication between project committees and the Executive Committee is effective.
- Committee Members Render Services in Every Activity:
- Description: Committee members are expected to actively participate and contribute to various activities and events organized by Shri Humad Samaj Pragati Sangh .
- Process: Members are assigned specific roles and responsibilities related to their expertise and interests. They are involved in planning, execution, and follow-up of activities.
- Additional Points: Recognize and reward the contributions of committee members to motivate and retain dedicated individuals. Provide opportunities for members to lead or coordinate activities, enhancing their engagement and skills.
Additional Points for Management & Modus Operandi:
- Training and Development: Provide ongoing training and development for committee members and office bearers to enhance their skills and effectiveness. This includes leadership training, conflict resolution, and project management.
- Communication: Establish effective communication channels within the Executive Committee and with the broader membership. Use tools such as newsletters, emails, and online platforms to keep members informed and engaged.
- Feedback Mechanism: Implement a system for receiving and addressing feedback from members regarding the management and operations of Shri Humad Samaj Pragati Sangh . Use feedback to make improvements and address concerns.
- Documentation: Maintain accurate records of meetings, decisions, and activities. Ensure that documents are easily accessible to committee members and relevant stakeholders.
- Compliance: Ensure that all activities and decisions comply with Shri Humad Samaj Pragati Sangh ’s constitution, by-laws, and relevant legal requirements. Regularly review and update policies as needed.
- Strategic Planning: Develop and regularly update a strategic plan that outlines long-term goals, priorities, and strategies for the Shri Humad Samaj Pragati Sangh . Align committee activities and projects with the overall strategic vision.
By implementing these practices, SHSPS can ensure effective management and smooth operation, contributing to the organization’s success and growth.
